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Executive Assistant to the CEO - Oslo or Stockholm (m/f/d)


Vacancy details

General information

Reference

2021-389  

Position description

Job title

Executive Assistant to the CEO - Oslo or Stockholm (m/f/d)

Contract type

1 = fulltime - unlimited

About the Role

Do you want to do things differently? Perhaps you can see yourself in our Core Values: Own It, Stay Curious, and Stronger Together? Then it’s about time you joined Infront!

We are looking for a well organised and enthusiastic Executive Assistant for our CEO. In this brand-new position, you will be based in either our Oslo or Stockholm office and will play a key role in supporting both the CEO and our Executive Management Team. You will also have additional ad-hoc operational tasks which ensure the effective running of our Oslo/ Stockholm office.

Your responsibilities will include:

  • Partner closely with our CEO to best support them in creating efficient time management of their calendars, ensuring a balance between meetings, focus time and personal time
  • Organise and coordinate complex travel arrangements and schedules, coordinating both internally and externally with stakeholders, creating detailed itineraries and needed confirmations
  • Support the CEO in screening incoming calls/ messages, acting as gatekeeper and redirecting certain enquiries or taking ownership yourself to respond and resolve
  • Organise internal and external events on behalf of the CEO, e.g. investor meetings, team workshops
  • You'll join regular meetings with the CEO and support by preparing the agenda and taking minutes during these meetings
  • Collaborate with the CEO on financial administration such as invoices and reimbursements of expenses
  • Provide wider support to the rest of our Executive Management in finding efficiencies in their schedules and supporting them with ad-hoc requests
  • You will also take over office management tasks to make sure our Oslo office operations are up and running (e.g. facility management, support with ordering supplies, booking meeting rooms, assuring that the office runs correctly)

Who you are

  • Demonstrated track record of supporting executive leadership in a similar role
  • Experience in a matrix organisation or rapidly growing start-up companies
  • Expert in time management with experience in managing multiple calendars, ideally across multiple time zones
  • Outstanding communication skills, both written and verbal, in English. Norwegian is a plus.
  • Ability to coordinate a team with a lot of moving parts, you thrive in a fast-paced environment
  • A deep understanding of how best to achieve operational excellence for an executive team

Why join Infront?

Infront offers exciting projects in an innovative and international environment, with current models and new technologies that are unique in Europe. We have a professional work culture and environment with a start-up character, with the advantage of being an established company. You have the freedom to contribute your own ideas and will be given the opportunity to develop yourself professional and personally. We have a team-oriented and dynamic working environment, with flat hierarchies and very good long term career opportunities.

Additional benefits:

  • Investment into continuous learning and development
  • Gym membership fees covered
  • Mobile phone and subscription covered
  • Flexible working policy (our employees can work from home 2-3 days a week)

Position location

Job location

Norway, Oslo

Company

Infront ASA (NOR)

Handled by

Last name

Stephen

Forename

Taryn